Donating your genealogy materials is a win/win situation for all concerned. It enhances the holding of the local genealogy society, it provides a safe haven for your materials, and it enhances genealogy research by many people for generations to come. As people get older, there is often a concern as to what to do with the large volume of genealogy materials that they have spent years of acquiring. A general rule of thumb would be to donate the materials to a genealogy society/library who can best care for it. Furthermore, funds could also be provided for such items as transporting the materials, purchasing file cabinets for the collection, etc. If you have materials to donate, please contact the person in charge of your local genealogy society/library to obtain their permission to place your materials in their care. Then, make sure your materials are in good order before they are donated.
1. A list or index of
all the specific items that are being donated, with the name, address,
telephone number and email address of the person who is donating the
materials. This information should be in a notebook with the paper in a
2. All materials should be grouped together – Books, Computer Disks/Pen Drives, CDs, File Folders, Pictures, Misc., etc.
3. All like materials should be filed in labeled folders, notebooks, etc. and placed in alphabetical order.
4. Notify your family members and other related organizations about where your materials are available.
There are also certain requirements that you may desire to expect of the local genealogy society/library that you have chosen to receive your materials. You or your family should receive a thank-you note pertaining to your donation. Furthermore, the materials should remain in an attractive collection of the name of your choice and a date on a sign (The Jane Doe Genealogy Collection – 1900 - 2005), the materials should remain under lock and key when not in use, your family is to be notified if something happens to the collection, etc. By: Hazel Roche’